Keypay Integration
From Wageloch Wiki
Obtaining your API Key
Keypay/Quickbooks Online
To integrate with Wageloch, you’ll need to obtain your API Key. Please follow the steps below.
- Log into Keypay/QuickBooks
- Click on the Employees tab and then Settings
- At the bottom of the settings tab, you will be able to see your payroll API Key
- Copy your API key and temporarily pop it in a Notepad document.
Keypay/Employment Hero
If you are logging in through Keypay/Employment Hero:
- Click the users name on the top right of the screen then choose My Account.
- Select Account Details from the left menu
- At the bottom of the screen, there will be an API Key field
- Copy your API key and temporarily pop it in a Notepad document.
Establish API Connection
- Open Wageloch and sign in
- Click the Settings cog; select Payroll then Payroll Connection.
- Under the Credentials tab, enter (copy/paste) your Keypay API Key.
Select Keypay File
- Click the Company Files tab.
- Click the business or site name under the Store heading
- Select from the drop menu to find the appropriate company file.
- Click Done to save your file selection.
- Click Done again to save your API Key and file.
Payroll Mappings
- Click the Settings cog; Select Payroll and Payroll Mappings
- Select the Pay group you wish to map
- Link the Timesheet Columns for Wageloch to the appropriate pay category in KeyPay.
- Complete this for each pay group and row.
- Click Done to save your changes.
- Click OK to acknowledge the Save prompt.
Import/Update Staff
- Click the Settings cog; select Staff >> Import >> Staff
- Your Data Format will always be Keypay; click the Download Staff button.
- This connects to Keypay and will load your staff list:
- If you have new staff in Keypay that do not exist in Wageloch, they will appear as Blue.
- Be sure to select their Pay Group from the drop menu available.
- If you’re updating existing staff between Keypay and Wageloch; they will appear as Green.
- Select the staff you wish to import using the tick box on the left side.
- Once all staff are selected, click Import Staff in the bottom right.
- You’ll receive a prompt asking to confirm the import; Click Yes.
- Once complete, you’ll be advise that the import was successful. Click OK to exit.
