Import from Xero

Importing New Staff

• Click on the Settings cog (top right)
• From the menu select Staff >> Import >> Staff
• Your Format will always be Xero.
• Click Download Staff.
• This process links to your Xero company file and downloads any active staff.

• Soon you'll be presented with a list of staff names, their hourly rate, start date, pay group and personal information.
• If these staff do not exist in Wageloch, they will appear as blue.
  • NOTE: If you see staff members appear in green, they match someone already in Wageloch.
• Be sure to assign their appropriate pay group from the drop menu.

• When you've picked the blue staff to import, click Import Staff.
• Check and confirm the prompt of how many staff to update.
• Your update should now be complete!

Updating Existing Staff

• Click on the Settings cog (top right)
• From the menu select Staff >> Import >> Staff
• Your Format will always be Xero.
• Click Download Staff.
• This process links to your Xero company file and downloads any active staff.

• Soon you'll be presented with a list of staff names, their hourly rate, start date, pay group and personal information.
• If these match an existing staff member in Wageloch, they will appear as green.
  • NOTE: If you see staff members appear in blue, they either do not match someone in Wageloch, are inactive in payroll or are new.
• Select the staff you want to import using the check boxes on the left.
• Check their pay group from the drop menu to ensure it's correct.

• When you've picked the green staff to import, click Import Staff.
• Check and confirm the prompt of how many staff to update.
• Your update should now be complete!

Importing Accrual Balances

While you can manually maintain accrual balances by individually entering the balances on everyone's staff cards, wouldn't you rather import them all at the same time? Fantastic news - you can!

• Click on the Settings cog (top right)
• From the menu select Staff >> Import >> Accrual Balances

• Your Format will always be Xero.
• Click Download Accruals.
• This process links to your Xero company file and downloads any available accrual balances.

• For each employee you would typically see two rows: Annual Leave and Personal Leave.
  • The Current Balance column is what is currently in Wageloch
  • The New Balance column is what is in Xero.
• You can select all staff to import all balances or use tick boxes to pick and choose.
• Click Import Accruals.

• Check and confirm the prompt of how many staff to update.
• Your update should now be complete!

Xero Integration Details