Wageloch Payroll: How to Process Pays

The timesheet submission process for Wageloch Payroll remains the same, whether you're a business owner completing your own payroll, or a site manager submitting timesheets to your Payroll team.

• Open your current timesheet
• Ensure all timesheet days are Finalised with a green tick
• Click Pre-Submit

• Your Pre-Submit timesheet summary report will generate
• Please check this information thoroughly.
• When you're ready to proceed, click Submit.
• Confirm the prompt, acknowledging your timesheet will be submitted for processing.
• Once completed, you'll be either:
  • Notified the timesheet was submitted successfully, OR
  • Be redirected to Wageloch Payroll to start your submission.

Stage 1: View Calculated Pays

This screen will allow you to:

• Click the Page icon or employee's name to edit their payslip (1)
• Click the Trash icon to delete an employee from this pay run (2)
• See the summary of Gross Wages, Deductions, Superannuation, Tax and Net Pay. (3)
• Click the People icon to view the timesheet that was submitted. (4)
• At the bottom of this screen, you will have a Notes button (5).

This will grant you the ability to add a note that is visible to all staff on their payslip.

View/Adjust Pay Slip

• After clicking on the Page icon or the employee's name, you'll be presented with their payslip.
• This will show the employee's gross and net wages, alongside superannuation and tax across the top.
• You will be able to see the calculations for the employee's pays based on the hours in the timesheet and award configuration.
• Further down the page, you'll see any automated deductions, superannuation, salary sacrifice and tax withheld.

• There is an option in the bottom left to Add Note, which is only visible to this employee on their pay slip.

Add Pay Item or Add Leave

If you're missing some hours or need to backpay an employee, use the Add Pay Item or Add Leave buttons.

• Select the appropriate Pay Item from the drop menu
• The Rate is typically calculated by the award setup and/or the employee's hourly rate on their staff card.
• Enter the Amount of hours, units or dollars, depending on the requirement.
• Click Done to save.
• Any automatic calculations like tax will update accordingly, but you can Override if needed
• Click Save to finish
• Click Close to return to the pay run

If you wish to edit a pay item that already exists, simply adjust the **Hours** field to add or remove hours as required.

• Click Save to finish
• Click Close to return to the pay run.

• Use the Notes button, bottom left to add a unique message for this employee.

Add Employee to Payrun

• On the pay run screen, click the Add button, bottom left
• Select the employee to add into the pay run
• Click Done to add

• You'll immediately be presented with the employee's pay slip
• Proceed to add any pay items, leave, allowance and hours.
• Click Save to finish
• Click Close to return to the pay run.

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Add Note for All Staff

To add a Note visible to all employees on their payslip:

• On the Pay Run screen, click the Notes button (bottom left)
• Add the message you wish to attach
• Click OK to save.
• This will now be visible at the bottom of the pay run.