Keypay Integration

Obtaining your API Key

Keypay/Quickbooks Online

To integrate with Wageloch, you’ll need to obtain your API Key. Please follow the steps below.

• Log into Keypay/QuickBooks
• Click on the Employees tab and then Settings
• At the bottom of the settings tab, you will be able to see your payroll API Key
• Copy your API key and temporarily pop it in a Notepad document.

Keypay/Employment Hero

If you are logging in through Keypay/Employment Hero:

• Click the users name on the top right of the screen then choose My Account.
• Select Account Details from the left menu
• At the bottom of the screen, there will be an API Key field
• Copy your API key and temporarily pop it in a Notepad document.

Establish API Connection

• Open Wageloch and sign in
• Click the Settings cog; select Payroll then Payroll Connection.
• Under the Credentials tab, enter (copy/paste) your Keypay API Key.

Select Keypay File

• Click the Company Files tab.
• Click the business or site name under the Store heading
• Select from the drop menu to find the appropriate company file.
• Click Done to save your file selection.
• Click Done again to save your API Key and file.

Payroll Mappings

• Click the Settings cog; Select Payroll and Payroll Mappings
• Select the Pay group you wish to map
• Link the Timesheet Columns for Wageloch to the appropriate pay category in KeyPay.
• Complete this for each pay group and row.
• Click Done to save your changes.
• Click OK to acknowledge the Save prompt.

Import/Update Staff

• Click the Settings cog; select Staff >> Import >> Staff
• Your Data Format will always be Keypay; click the Download Staff button.

• This connects to Keypay and will load your staff list:
  • If you have new staff in Keypay that do not exist in Wageloch, they will appear as Blue.
  • Be sure to select their Pay Group from the drop menu available.
  • If you’re updating existing staff between Keypay and Wageloch; they will appear as Green.

• Select the staff you wish to import using the tick box on the left side.
• Once all staff are selected, click Import Staff in the bottom right.
• You’ll receive a prompt asking to confirm the import; Click Yes.
• Once complete, you’ll be advise that the import was successful. Click OK to exit.