Wageloch Payroll: How to Process Pays

The timesheet submission process for Wageloch Payroll remains the same, whether you're a business owner completing your own payroll, or a site manager submitting timesheets to your Payroll team.

• Open your current timesheet
• Ensure all timesheet days are Finalised with a green tick
• Click Pre-Submit

• Your Pre-Submit timesheet summary report will generate
• Please check this information thoroughly.
• When you're ready to proceed, click Submit.
• Confirm the prompt, acknowledging your timesheet will be submitted for processing.
• Once completed, you'll be either:
  • Notified the timesheet was submitted successfully, OR
  • Be redirected to Wageloch Payroll to start your submission.

Stage 1: View Calculated Pays

This screen will allow you to:

• Click the Page icon or employee's name to edit their payslip (1)
• Click the Trash icon to delete an employee from this pay run (2)
• See the summary of Gross Wages, Deductions, Superannuation, Tax and Net Pay. (3)
• Click the People icon to view the timesheet that was submitted. (4)

• At the bottom of this screen, you will have a Notes button (5).

This will grant you the ability to add a note that is visible to all staff on their payslip.

View/Adjust Pay Slip

• After clicking on the Page icon or the employee's name, you'll be presented with their payslip.
• This will show the employee's gross and net wages, alongside superannuation and tax across the top.
• You will be able to see the calculations for the employee's pays based on the hours in the timesheet and award configuration.
• Further down the page, you'll see any automated deductions, superannuation, salary sacrifice and tax withheld.

• There is an option in the bottom left to Add Note, which is only visible to this employee on their pay slip.

Add Pay Item or Add Leave

• If you're missing some hours or need to backpay an employee, use the Add Pay Item or Add Leave buttons.
• Select the appropriate Pay Item from the drop menu
• The Rate is typically calculated by the award setup and/or the employee's hourly rate on their staff card.
• Enter the Amount of hours, units or dollars, depending on the requirement.
• Click Done to save.
• Any automatic calculations like tax will update accordingly, but you can Override if needed
• Click Save to finish
• Click Close to return to the pay run

If you wish to edit a pay item that already exists, simply adjust the **Hours** field to add or remove hours as required.

• Click Save to finish
• Click Close to return to the pay run.

• Use the Notes button, bottom left to add a unique message for this employee.

Add Employee to Payrun

• On the pay run screen, click the Add button, bottom left
• Select the employee to add into the pay run
• Click Done to add
• You'll immediately be presented with the employee's pay slip
• Proceed to add any pay items, leave, allowance and hours.
• Click Save to finish
• Click Close to return to the pay run.

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Add Note for All Staff

To add a Note visible to all employees on their payslip:

• On the Pay Run screen, click the Notes button (bottom left)
• Add the message you wish to attach
• Click OK to save.
• This will now be visible at the bottom of the pay run.