Budgeting

Using the budgeting tools within Rosters can be extremely useful to find shortfalls in your staffing, if you're spending in excess of an allocated wage cost per roster, and keep track of daily, weekly, fortnightly and individual's costs.
Once your rosters have been created and if you have access to see financial information (see Users & Security), you'll be able to use the following tools effectively to track how much you're planning to spend each roster period.

In this article we'll be talking about checking budgets daily, by staff member, through Grid View and using the Budgets tab.
We'll also cover enabling tools such as maximum wage budgets and maximum department hours.

Should you have question or concerns, please don't hesitate to contact Helpdesk.

Overview

As you're creating your roster, budgets will calculate live as you're adding in staff to shifts. These costings are based off the following information:

• Employee's base hourly rate on their staff card (including Pay Levels).
• Shift times.
• Penalty rates and overtime based on information in your award setup.
• Leave bookings.

The more accurate your shift times and rulings configured in our award interpreter are, the more accurate your estimated wage costings in Budgets will be. This information is fantastic for comparing your timesheet costs, forecasting future rosters, and generally tracking how much you're spending.

Budgets can also link in with Sales Vs. Wages to compare incoming sales projections vs. wage costs based on your roster budget.
NOTE: If Departments are in use, you can utilize the Department filter to check daily per department.

Budgets Per Day

As you're working through each day, building each roster, entering shifts and staff, you'll see each staff member entered with their shift generate a cost on the far right side. This included the total hours and estimated cost for that shift.

Once you've added everyone in, there's also a calculation in the top left area which indicates your total hours and costs for that day.