|
|
| (34 intermediate revisions by the same user not shown) |
| Line 3: |
Line 3: |
| Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. | | Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. |
|
| |
|
| =Background Configuration= | | [[File:API-STP-terms.png|link=Wageloch Interact API and Single Touch Payroll Terms of Use]] |
| Whether you're a new or existing client with Wageloch implementing Payroll for the first time, there's always a little bit of setup required in the back end of our system.
| |
|
| |
|
| While most of this information will be based on your award setup, we will need to know of any requirements to pay:
| | [[File:Payroll-setup.png|link=Wageloch Payroll Configuration]] [[File:Payroll-connection.png|link=Wageloch Payroll Connection Settings]] [[File:Payrol-create-items.png|link=Creating Pay Items]] [[File:Payroll-staff-setup.png|link=Create Staff in Wageloch Payroll]] [[File:Payroll-how-toprocess.png|link=Wageloch Payroll: How to Process Pays]] |
| * Allowances (car, phone, uniform, travel, etc.)
| |
| * Deductions (child support, salary sacrifice, novated lease if not direct debited)
| |
| * Bonuses
| |
| * Backpay or Redundancy
| |
| <br> | | <br> |
| Please let your Wageloch implementation manager know of your needs to ensure this is setup correctly.
| |
|
| |
|
| <div style="border-left: 4px solid orange; padding: 0.5em;">
| | [[File:Payroll-reports.png|link=Generating Wageloch Payroll Reports]] |
| <strong>Note:</strong> If you're using an existing payroll system and would like to complete parallel runs, please let us know!
| |
| </div>
| |
| | |
| =Security=
| |
| To use Wageloch Payroll, there are specific security requirements that must be enabled to grant access.
| |
| | |
| These permissions can be granted by Wageloch to Super Users, and Super Users to Admin users.
| |
| Users that have restrictions (i.e. Non-Admin) will not have the ability to use Wageloch Payroll.
| |
| | |
| To see more on creating new users and setting permissions, please click <b>[[Users & Security]]</b>
| |
| | |
| ===Enabling Payroll Access===
| |
| * Click the Settings cog, top right
| |
| * Select Security from the menu
| |
| * In the User Email field, select the email address to update.
| |
| * Tick the box for Payroll
| |
| * Click Save to finish; this user will have access to Payroll on next login.
| |
| | |
| <<<SCREENSHOT>>>
| |
| | |
| ===Enabling Multifactor Authentication===
| |
| | |
| All users that intend to use Wageloch for digital onboarding, HR or Payroll are required to use Multifactor Authenticator for an additional layer of security.<br>
| |
| You'll need an auth app like Google Authenticator, Microsoft Authenticator or Authy.
| |
| | |
| <div style="border-left: 4px solid orange; padding: 0.5em;">
| |
| <strong>Warning:</strong> Scanning the QR code with your camera will generate a once off code, but you'll experience issues logging in every time thereafter. Use an authenticator app!
| |
| </div>
| |
| | |
| * In your browser navigate to https://app.wageloch.com.au/Login and login using your credentials
| |
| * Click on your initial in the top right and select “Manage your Wageloch User account”
| |
| * Have your mobile phone ready with your authenticator app open.
| |
| * Set the toggle under Security >> Multi Factor Authentication to Y
| |
| * You will now be shown a QR Code, please use your authenticator app on your mobile phone to scan the QR code and setup MFA.
| |
| * You will need to enter the code listed in your phone to authorise and log in to Wageloch, You can select to “Trust this device for 24 hours"
| |
| <br>
| |
| [[File: QR.png|600px]] | |
| | |
| =Connection Settings=
| |
| | |
| * Click the <b>Settings</b> cog, top right
| |
| * From the menu, select <b>Payroll >> Payroll Connection</b>
| |
| * Here we will see three tabs; <b>ATO STP Settings, Bank Details, Transfer BMS ID.</b>
| |
| <br>
| |
| All information in this area is <b>required</b> and cannot be left blank or skipped.
| |
| | |
| [[File:Screenshot 2025-08-19 174353.png|500px]]
| |
| | |
| ==ATO STP Settings==
| |
| | |
| ====ATO Software ID====
| |
| * This is Wageloch's unique ID and will be automatically generated for you.
| |
| * Please click NOTIFY ATO
| |
| * You'll receive instructions on how to notify the ATO that your STP reporting will be completed through Wageloch Payroll.
| |
| * Follow the steps for your preferred notification method.
| |
| * Click Done to finish.
| |
| | |
| * Please select if you are:
| |
| ** Someone from the business
| |
| ** A tax agent
| |
| ** A BAS agent
| |
| <br>
| |
| [[File:Screenshot 2025-08-19 174614.png|500px]]
| |
| | |
| ====Organisation Details====
| |
| | |
| * Organisation Name: Enter your business or trading name
| |
| * ABN: Enter your Australian Business Number (11 digits)
| |
| * Branch Code: Typically enter 1 unless otherwise specified
| |
| * Postcode: Enter the postcode for your suburb.
| |
| | |
| ====Business Contact Details for ATO====
| |
| | |
| Enter the contact who will be authorizing pays to the ATO; Name, phone number and email address are required.
| |
| | |
| ==Bank Details==
| |
| | |
| ==Transfer BMS ID==
| |
| | |
| =Pay Item Creation=
| |
| | |
| =Staff Cards=
| |
| | |
| =Timesheet Submission=
| |
| | |
| =Payroll Process=
| |
| | |
| =Reports=
| |
