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| Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. | | Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. |
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| =Background Configuration= | | [[File:API-STP-terms.png|link=Wageloch Interact API and Single Touch Payroll Terms of Use]] |
| Whether you're a new or existing client with Wageloch implementing Payroll for the first time, there's always a little bit of setup required in the back end of our system.
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| While most of this information will be based on your award setup, we will need to know of any requirements to pay:
| | [[File:Payroll-setup.png|link=Wageloch Payroll Configuration]] [[File:Payroll-connection.png|link=Wageloch Payroll Connection Settings]] [[File:Payrol-create-items.png|link=Creating Pay Items]] [[File:Payroll-staff-setup.png|link=Create Staff in Wageloch Payroll]] [[File:Payroll-how-toprocess.png|link=Wageloch Payroll: How to Process Pays]] |
| * Allowances (car, phone, uniform, travel, etc.)
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| * Deductions (child support, salary sacrifice, novated lease if not direct debited)
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| * Bonuses
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| * Backpay or Redundancy
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| Please let your Wageloch implementation manager know of your needs to ensure this is setup correctly.
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
| | [[File:Payroll-reports.png|link=Generating Wageloch Payroll Reports]] |
| <strong>Note:</strong> If you're using an existing payroll system and would like to complete parallel runs, please let us know!
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| </div>
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| =Security=
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| To use Wageloch Payroll, there are specific security requirements that must be enabled to grant access.
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| These permissions can be granted by Wageloch to Super Users, and Super Users to Admin users.
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| Users that have restrictions (i.e. Non-Admin) will not have the ability to use Wageloch Payroll.
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| To see more on creating new users and setting permissions, please click <b>[[Users & Security]]</b>
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| ===Enabling Payroll Access===
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| * Click the Settings cog, top right
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| * Select Security from the menu
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| * In the User Email field, select the email address to update.
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| * Tick the box for Payroll
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| * Click Save to finish; this user will have access to Payroll on next login.
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| <<<SCREENSHOT>>>
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| ==Enabling Multifactor Authentication==
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| All users that intend to use Wageloch for digital onboarding, HR or Payroll are required to use Multifactor Authenticator for an additional layer of security.<br>
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| You'll need an auth app like Google Authenticator, Microsoft Authenticator or Authy.
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
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| <strong>Warning:</strong> Scanning the QR code with your camera will generate a once off code, but you'll experience issues logging in every time thereafter. Use an authenticator app!
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| </div>
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| * In your browser navigate to https://app.wageloch.com.au/Login and login using your credentials
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| * Click on your initial in the top right and select “Manage your Wageloch User account”
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| * Have your mobile phone ready with your authenticator app open.
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| * Set the toggle under Security >> Multi Factor Authentication to Y
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| * You will now be shown a QR Code, please use your authenticator app on your mobile phone to scan the QR code and setup MFA.
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| * You will need to enter the code listed in your phone to authorise and log in to Wageloch, You can select to “Trust this device for 24 hours"
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| <br>
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| [[File: QR.png|600px]] | |
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| =Connection Settings=
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| * Click the <b>Settings</b> cog, top right
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| * From the menu, select <b>Payroll >> Payroll Connection</b>
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| * Here we will see three tabs; <b>ATO STP Settings, Bank Details, Transfer BMS ID.</b>
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| <br>
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| All information in this area is <b>required</b> and cannot be left blank or skipped.
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| [[File:Screenshot 2025-08-19 174353.png|500px]]
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| ==ATO STP Settings==
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| ====ATO Software ID====
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| * This is Wageloch's unique ID and will be automatically generated for you.
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| * Please click NOTIFY ATO
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| * You'll receive instructions on how to notify the ATO that your STP reporting will be completed through Wageloch Payroll.
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| * Follow the steps for your preferred notification method.
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| * Click Done to finish.
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| ==Bank Details==
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| ==Transfer BMS ID==
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| =Pay Item Creation=
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| =Staff Cards=
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| =Timesheet Submission=
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| =Payroll Process=
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| =Reports=
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