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| To utilize Wageloch's time and attendance software to its full extent, we tend to recommend a clocking method to record your employees' clock in and out times. | | To utilize Wageloch's time and attendance software to its full extent, we tend to recommend a clocking method to record your employees' clock in and out times. |
| This saves time when it comes to [[Completing Timesheets]] as you will visually be able to determine when an employee has started and finished their shift.
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| ==Biometrics==
| | This saves you time when it comes to <b>[[Completing Timesheets]]</b> as you will visually be able to determine when an employee has started and finished their shift. |
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| [[File:FP-Scan.png|250px|link=Fingerprint Scanner]] [[File:Iris.png|250px|link=Iris Scanner]] [[File:Fr-tab.png|250px|link=Facial Recognition (tablet)]] [[File:Fr-ext.png|250px|link=Facial Recognition (external unit)]]
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| | <div style="border-left: 4px solid red; padding: 0.5em;"> |
| | <strong>IMPORTANT</strong> As of 15/10/2025, we have identified that '''Samsung Galaxy Tab 9 FE''' is '''not compatible''' with Wageloch Time Kiosk due to front-facing camera limitations.</div> |
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| ==Other Hardware==
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| {| class="wikitable" | | {| class="wikitable" style="margin:left" |
| ! style="color:#d40079" | '''1. Time Kiosk Setup'''
| | ! [[File:Tk-desktop.png|link=Time Kiosk Install - Desktop]] !! [[File:Tk-tablet.png|link=Time Kiosk Install - Tablets]] !! [[File:Setup-mob-app-new.png|link=Setup Mobile Clocking]] !! [[File:Tk-webclock.png|link=Time Kiosk - Web]] |
| ! style="color:#d40079" | '''2. ID Tag Registration''' | | |-style="vertical-align:top;" |
| ! style="color:#d40079" | '''3. Clocking In/Out''' | |
| ! style="color:#d40079" | '''4. Deleting/Reassigning ID Tags''' | |
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| * Make sure your RFID reader is connected to a working USB port.
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| * After following the [[Installing Wageloch]] guide, open Wageloch Time Kiosk from your desktop.
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| * You'll be prompted with clocking methods to pick from; select RFID key tag from the list.
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| * Click Done to update.
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| * Give your employees their assigned ID tag.
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| * In Wageloch Time Kiosk, click on the name of the employee you want to register.
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| * Swipe the ID tag over the scanner; you should hear a beep if successful as well as a notification on the screen.
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| * This should complete registration, the employee should no longer have a question mark <b>?</b> next to their name.
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| * To allow staff to clock in/out, Wageloch Time Kiosk must be open.
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| * When an employee starts or ends their shift, they just need to swipe their ID tag over the reader.
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| * This will beep and display a good morning, good afternoon or goodbye message on the screen.
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| * The employee can now go on with their day.
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| * Open Wageloch Time Kiosk. | | * PIN/Password |
| * Click the Settings cog, and select ID Tag Register. | | * Fingerprint Scanner |
| * Log in with your Wageloch admin credentials. | | * RFID Scanner |
| * Find the staff member in the list of names, and delete the number from the row next to their name. | | * Iris Scanner |
| * Click Done to save and delete. | | * Hanvon Facial Recognition Unit |
| * You can now attempt to re-register with the same ID tag, or assign the employee a new ID tag. | | || |
| |} | | * PIN/Password |
| | | * Facial Recognition with name selection |
| ==Mobile Clocking==
| | * Facial Recognition touchless |
| Mobile clocking on the Wageloch Mobile app is disabled by default - staff need to be enabled to gain access to this function.
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| While this is the same mobile app outlined in [[Using The App (Staff)]] for viewing rosters, requesting leave and submitting availability, Mobile Clocking is a separate tool that is enabled on a case by case basis.<br>
| | * Enable staff to clock in/out from the Mobile App. |
| There are two options for mobile clocking; enable one employee at a time (1a), or enable for many staff at once (1b).
| | * Requires GPS Location services to be enabled |
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| {| class="wikitable"
| | * Browser instanced version of Time Kiosk |
| ! style="color:#d40079" | '''1a. Mobile Clocking Setup - Individual'''
| | * PIN/Password only |
| ! style="color:#d40079" | '''1b. Mobile Clocking Setup - Bulk'''
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| ! style="color:#d40079" | '''2. Clocking In/Out, adding Manual Times'''
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| * Click on the Staff list in the top left.
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| * Click on the staff card for the employee you wish to enable.
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| * In the staff card, click the Options category.
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| * On the right side, you should see a tick box for Enable Mobile Clocking.
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| * Tick this box and click Done.
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| To push this update out to staff phones immediately:
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| * Click the Settings cog in the top right.
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| * Select General from the menu.
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| * Click the Update Staff Portal button in the bottom left.
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| * The system will lock up momentarily, then say Done.
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| * The staff member will see Clock In and Clock Out buttons on their Wageloch Mobile App shortly after.
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| * Click the Settings cog in the top right.
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| * Select Portal/Mobile App settings from the menu and select Bulk Mobile Staff Clock.
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| * In the dropdown in the top left, make sure this is set to No Mobile Access.
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| * Tick the boxes next to the name of those you want to enable (or use the Select All option)
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| * Click Allow Access to send out a welcome email.
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| * You'll be prompted to confirm how many staff you're enabling, click Done.
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| To push the update out to staff phones immediately:
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| * Select General from the menu.
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| * Click the Update Staff Portal button in the bottom left.
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| * The system will lock up momentarily, then say Done.
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| * The staff member will see Clock In and Clock Out buttons on their Wageloch Mobile App shortly after.
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| | To find out more about how staff can clock in, clock out and add in manual clock times for their shifts, you can information in the [[Mobile Clocking]] article.
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| |} | | |} |
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| ==PIN==
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| PIN code clocking is a simple, easy and reliable method of having staff clock in/out in Wageloch. The setup is the same through different platforms and can be utilized at any time if needed.
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| Staff create a 4 digit numerical code to clock in/out for their shifts.
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| PIN codes are available in the following versions of Wageloch: <Br>
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| * Time Kiosk desktop installation
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| * Time Kiosk app on tablet
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| * Time Kiosk via internet browser.
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| The configuration for each platform is slightly different, but we'll be outlining these below.
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| {| class="wikitable"
| | =Manual Clock Times= |
| ! style="color:#d40079" | '''PIN via Desktop'''
| | This feature can be used if employees have forgotten to clock in/out for their shifts, and you wish to add clock times for visibility, accuracy and reporting. |
| ! style="color:#d40079" | '''PIN via Tablet'''
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| ! style="color:#d40079" | '''PIN via Web Browser'''
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| ! style="color:#d40079" | '''StafF PIN Creation'''
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| ! style="color:#d40079" | '''Deleting PIN codes'''
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| | After following the [[Installing Wageloch]] guide:
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| * Open Wageloch Time Kiosk from the Desktop
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| * When being prompted for the Clocking Method, select Password and enable PIN.
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| * Done to save.
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| <br>-OR-
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| * Click on the Settings cog and select General.
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| * Enter in your Wageloch administrator details and log in.
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| * Select Password and enable PIN from the list of clocking options.
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| * Done to save.
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| | Once you've completed your initial device setup, including wifi and power, follow the steps below.
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| * Download Wageloch Time Kiosk from the App Store (iOS) or Google Play Store (Android).
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| * You'll be prompted to log in with your Wageloch administrator details - press Configure.
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| <b>Site:</b> This should already be pre-populated with your business name.<br>
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| <b>New Installation:</b> Give the device a name such as "Clocking Tablet", "Wageloch Tablet" or whatever you wish to name it.<br>
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| <b>Clock Method</b>: Select PIN Code (4 digits) from the list.
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| * Click Save to finish.
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| * Visit https//clock.wageloch.com.au
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| * You'll be prompted to log in with your Wageloch administrator details - press Configure.
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| <b>Site:</b> This should already be pre-populated with your business name.<br>
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| <b>New Installation:</b> Give the device a name such as "Clocking Tablet", "Wageloch Tablet" or whatever you wish to name it.
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| <br><b>Clock Method</b>: Select PIN Code (4 digits) from the list.
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| * Click Save to finish.
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| | Once your installation and setup has been completed, staff will be ready to register with a PIN.
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| * Click on the employee name.
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| * Type a 4-digit PIN
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| * Type it again
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| * Registration is now complete; staff can test clocking in/out.
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| | Deleting PIN codes may be required if the staff member forgets their PIN or if it was mistyped.
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| * Open Wageloch Time Kiosk.
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| * Click on the Settings cog and select Delete PIN Code.
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| * Click on the name of the employee from the list.
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| * Click Delete in the bottom left and Done to complete.
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| * You can now register the employee PIN again.
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| |}
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| ==Password== | | [[File:Add-manual-times-new.png|link=Adding_Manual_Clock_Times]] |
| Password clocking is a simple, easy and reliable method of having staff clock in/out in Wageloch. The setup is the same through different platforms and can be utilized at any time if needed.
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| This requires staff to create a personal password with a minimum of 6 characters (letters, numbers, symbols) to clock in/out for their shifts.
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| Passwords are available in the following versions of Wageloch: <Br>
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| * Time Kiosk desktop installation
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| * Time Kiosk app on tablet
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| * Time Kiosk via internet browser.
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| The configuration for each platform is slightly different, but we'll be outlining these below.
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| {| class="wikitable"
| | <br> |
| ! style="color:#d40079" | '''Password via Desktop'''
| | <br> |
| ! style="color:#d40079" | '''Password via Tablet'''
| | [[File:Home-button-new.png|link=Main Page]] |
| ! style="color:#d40079" | '''Password via Web Browser'''
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| ! style="color:#d40079" | '''StafF Password Creation'''
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| ! style="color:#d40079" | '''Deleting Passwords'''
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| |-
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| | After following the [[Installing Wageloch]] guide:
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| * Open Wageloch Time Kiosk from the Desktop
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| * When being prompted for the Clocking Method, select Password.
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| * Done to save.
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| <br>-OR- | |
| * Click on the Settings cog and select General.
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| * Enter in your Wageloch administrator details and log in.
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| * Select Password from the list of clocking options.
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| * Done to save.
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| | Once you've completed your initial device setup, including wifi and power, follow the steps below.
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| * Download Wageloch Time Kiosk from the App Store (iOS) or Google Play Store (Android).
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| * You'll be prompted to log in with your Wageloch administrator details - press Configure.
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| <b>Site:</b> This should already be pre-populated with your business name.<br>
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| <b>New Installation:</b> Give the device a name such as "Clocking Tablet", "Wageloch Tablet" or whatever you wish to name it.<br>
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| <b>Clock Method</b>: Select Password from the list.
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| * Click Save to finish.
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| * Visit https//clock.wageloch.com.au
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| * You'll be prompted to log in with your Wageloch administrator details - press Configure.
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| <b>Site:</b> This should already be pre-populated with your business name.<br>
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| <b>New Installation:</b> Give the device a name such as "Clocking Tablet", "Wageloch Tablet" or whatever you wish to name it.
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| <br><b>Clock Method</b>: Select Password from the list.
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| * Click Save to finish.
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| | Once your installation and setup has been completed, staff will be ready to register with a Password. | |
| * Click on the employee name.
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| * Type a password (minimum of 6 characters, can be upper/lowercase and numbers)
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| * Type two more times for confirmation.
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| * Registration is now complete; staff can test clocking in/out.
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| | Deleting Passwords may be required if the staff member forgets their password or if it was mistyped.
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| * Open Wageloch Time Kiosk.
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| * Click on the Settings cog and select Delete Password.
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| * Click on the name of the employee from the list.
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| * Click Delete in the bottom left and Done to complete.
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| * You can now register the employee password again.
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| |}
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