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| Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. | | Wageloch Payroll is our newest product; we may be making changes as time progresses and we’ll update information in this guide. |
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| =Background Configuration= | | [[File:API-STP-terms.png|link=Wageloch Interact API and Single Touch Payroll Terms of Use]] |
| Whether you're a new or existing client with Wageloch implementing Payroll for the first time, there's always a little bit of setup required in the back end of our system.
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| While most of this information will be based on your award setup, we will need to know of any requirements to pay:
| | [[File:Payroll-setup.png|link=Wageloch Payroll Configuration]] [[File:Payroll-connection.png|link=Wageloch Payroll Connection Settings]] [[File:Payrol-create-items.png|link=Creating Pay Items]] [[File:Payroll-staff-setup.png|link=Create Staff in Wageloch Payroll]] [[File:Payroll-how-toprocess.png|link=Wageloch Payroll: How to Process Pays]] |
| * Allowances (car, phone, uniform, travel, etc.)
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| * Deductions (child support, salary sacrifice, novated lease if not direct debited)
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| * Bonuses
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| * Backpay or Redundancy
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| Please let your Wageloch implementation manager know of your needs to ensure this is setup correctly.
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
| | [[File:Payroll-reports.png|link=Generating Wageloch Payroll Reports]] |
| <strong>Note:</strong> If you're using an existing payroll system and would like to complete parallel runs, please let us know!
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| </div>
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| =Security=
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| To use Wageloch Payroll, there are specific security requirements that must be enabled to grant access.
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| These permissions can be granted by Wageloch to Super Users, and Super Users to Admin users.
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| Users that have restrictions (i.e. Non-Admin) will not have the ability to use Wageloch Payroll.
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| To see more on creating new users and setting permissions, please click <b>[[Users & Security]]</b>
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| ===Enabling Payroll Access===
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| * Click the Settings cog, top right
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| * Select Security from the menu
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| * In the User Email field, select the email address to update.
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| * Tick the box for Payroll
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| * Click Save to finish; this user will have access to Payroll on next login.
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
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| <strong>Info:</strong> You can force the user to configure MFA on next login by ticking <b>User Must Use MFA</b>, top right
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| </div>
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| [[File:Screenshot 2025-08-19 184348.png|750px]]
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| ===Enabling Multifactor Authentication===
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| All users that intend to use Wageloch for digital onboarding, HR or Payroll are required to use Multifactor Authenticator for an additional layer of security.<br>
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| You'll need an auth app like Google Authenticator, Microsoft Authenticator or Authy.
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
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| <strong>Warning:</strong> Scanning the QR code with your camera will generate a once off code, but you'll experience issues logging in every time thereafter. Use an authenticator app!
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| </div>
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| * In your browser navigate to https://app.wageloch.com.au/Login and login using your credentials
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| * Click on your initial in the top right and select “Manage your Wageloch User account”
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| * Have your mobile phone ready with your authenticator app open.
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| * Set the toggle under Security >> Multi Factor Authentication to Y
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| * You will now be shown a QR Code, please use your authenticator app on your mobile phone to scan the QR code and setup MFA.
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| * You will need to enter the code listed in your phone to authorise and log in to Wageloch, You can select to “Trust this device for 24 hours"
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| <br>
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| [[File: QR.png|600px]]
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| =Connection Settings=
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| * Click the <b>Settings</b> cog, top right
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| * From the menu, select <b>Payroll >> Payroll Connection</b>
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| * Here we will see three tabs; <b>ATO STP Settings, Bank Details, Transfer BMS ID.</b>
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| <br>
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| All information in this area is <b>required</b> and cannot be left blank or skipped.
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| [[File:Screenshot 2025-08-19 174353.png|500px]]
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| ==ATO STP Settings==
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| ===ATO Software ID===
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| [[File:Screenshot 2025-08-19 174614.png|500px|right]] | |
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| * This is Wageloch's unique ID and will be automatically generated for you.
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| * Please click NOTIFY ATO
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| * You'll receive instructions on how to notify the ATO that your STP reporting will be completed through Wageloch Payroll.
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| * Follow the steps for your preferred notification method.
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| * Click Done to finish.
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| [[File:Screenshot 2025-08-19 175142.png|500px|right]]
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| * Please select if you are:
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| ** Someone from the business
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| ** A tax agent
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| ** A BAS agent
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| <br>
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| ===Organisation Details===
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| * Organisation Name: Enter your business or trading name
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| * ABN: Enter your Australian Business Number (11 digits)
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| * Branch Code: Typically enter 1 unless otherwise specified
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| * Postcode: Enter the postcode for your suburb.
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| [[File:Screenshot 2025-08-19 175251.png|500px|right]]
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| ===Business Contact Details for ATO===
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| Enter the contact who will be authorizing pays to the ATO; Name, phone number and email address are required.
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| <br>
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| [[File:Screenshot 2025-08-19 175344.png|500px|right]]
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| ==Bank Details==
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| [[File:Screenshot 2025-08-19 175949.png|500px|right]]
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| Inputting your bank details is super easy, and will be the existing or desired account that your wages will be paid from when we generate your ABA bank file.
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| * Account Name: Enter the name of your bank account as it appears on your statements
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| * BSB and Account Number: Enter the BSB (Bank-State-Branch). This will always be a 6 digit number that specifies your bank and branch.
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| * User Preferred Specification: Enter what you would like the transaction to appear as in your account.
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| * User Identification Number: This should be assigned to you by your bank to identify any transactions approved by you.
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| <br>
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| ==Transfer BMS ID==
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| [[File:Screenshot 2025-08-19 180330.png|500px|right]]
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| If you've been using another payroll system to report STP reports for the current financial year, you'll need your Business Management Software (BMS) ID.
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| Your BMS ID can be found in different areas in different payroll systems, but you'll likely locate this on a payroll report or through your business' ATO Portal.
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| =Pay Item Creation=
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| Your timesheet columns created in back end of Wageloch will determine the availability of the pay items you can create.
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| * Click the Settings cog, top right
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| * Select Payroll >> Payroll Mappings
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| * You'll be presented with a screen that shows you: Timesheet Column, Factor, ATO Category, Type, Payslip Text, Super and PAYGW.
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| Lets look into these a bit further.
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| [[File:Screenshot 2025-08-19 181057.png|600px]]
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| === Timesheet Column ===
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| Timesheet column is the name that we've given to this item in the award build.
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| This is what will be visible in your reports in Wageloch when running Timesheet, Job Costing or other similar reports in the main Rostering, Time and Attendance system.
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| To access the setup relating to the other columns in your Payroll Mappings, click the [[File:Screenshot 2025-08-19 182614.png]] Edit icon on the left side.
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| ===Factor===
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| When initially building your award, your implementation manager will request for this information, and how you wish to calculate the pays.
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| This will either be a multiplier of a rate (1.0x, 1.5x, etc.) or a fixed dollar rate ($1.00, $13.45, etc).
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
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| <strong>Tip:</strong> You can tick <b>Manage my own award rates and factors</b> to update and control these yourself, instead of requiring Helpdesk to update these for you!
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| </div>
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| ===ATO Category and Types===
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| [[File:Screenshot 2025-08-19 183836.png|350px|right]]
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| You will have the ability to set the reporting type that appears for the ATO; it's important to have this set correctly to avoid issues with taxation or superannuation.
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| <br>
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| Don't forget to specify whether these pay items will be needing to <b>Pay Superannuation</b> and are reported on the <b>PAYGW</b> summary.
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| <br>
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| Your options are:
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| {| class="wikitable" style="margin:left"
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| ! Remuneration !! Deduction !! Fringe Benefit
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| | Regular|| Fees ||
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| | Overtime || Workplace Giving ||
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| |-
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| | Bonus or Commission || Child Support Garnishee ||
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| | Directors Fees|| Child Support Deduction ||
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| |-
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| | CDEP || ||
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| | Leave || ||
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| | Allowance || ||
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| |-
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| | Salary Sacrifice || ||
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| |-
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| | Lump Sum || ||
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| |-
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| | Employment Termination Payment (ETP) || ||
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| |}
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| <div style="border-left: 4px solid orange; padding: 0.5em;">
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| <strong>Info:</strong> For more information about Fringe Benefits, please visit <b>[https://www.ato.gov.au/businesses-and-organisations/hiring-and-paying-your-workers/fringe-benefits-tax/types-of-fringe-benefits ATO.gov.au - Fringe Benefits]</b>
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| </div>
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| =Staff Cards=
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| =Timesheet Submission=
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| =Payroll Process=
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| =Reports=
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