Wageloch Payroll: How to Process Pays - Revision history

Cienna: /* Processing Employee's Final Pay */

2025-09-01T07:16:15Z

Processing Employee's Final Pay

← Older revision		Revision as of 07:16, 1 September 2025
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	<div style="border-left: 8px solid red; padding: 0.5em;">		<div style="border-left: 8px solid red; padding: 0.5em;">
	<strong>IMPORTANT:</strong> '''1/9/2025'''		<strong>IMPORTANT:</strong> '''1/9/2025'''

	Currently the leave accruals are not automatically adding into the payslips to pay out any entitlements like Annual Leave or Time Off In Lieu (TOIL).		Currently the leave accruals are not automatically adding into the payslips to pay out any entitlements like Annual Leave or Time Off In Lieu (TOIL).
	This will need to be manually completed until our developers resolve the issue.		This will need to be manually completed until our developers resolve the issue.

Cienna: /* Stage 2: Generate Payrun Report */

2025-09-01T07:04:12Z

Stage 2: Generate Payrun Report

← Older revision		Revision as of 07:04, 1 September 2025
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	* Have the timesheet unsubmit by the Wageloch Helpdesk		* Have the timesheet unsubmit by the Wageloch Helpdesk
	* Make any adjustments to the timesheet		* Make any adjustments to the timesheet
	* Click Submit to sent the timesheet through to Wageloch Payroll		* Click '''Submit''' to sent the timesheet through to Wageloch Payroll
	* This will overwrite any information in the pay run.		* This will overwrite any information in the pay run.
	</div>		</div>

Cienna: /* Stage 5: Generate Super ABA File */

2025-09-01T07:03:38Z

Stage 5: Generate Super ABA File

← Older revision		Revision as of 07:03, 1 September 2025
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	<div style="border-left: 4px solid orange; padding: 0.5em;">		<div style="border-left: 4px solid orange; padding: 0.5em;">
	<strong>TIP:</strong> See step on ~~Paying~~ Super for Multiple Payruns to generate a superannuation ABA file for more than one pay.		<strong>TIP:</strong> See step on '''[[Wageloch Payroll: How to Process Pays#Process Super for Multiple Payruns\|Process Super for Multiple Payruns]]''' to generate a superannuation ABA file for more than one pay.
	</div>		</div>

Cienna: /* Stage 2: Generate Payrun Report */

2025-09-01T07:00:18Z

Stage 2: Generate Payrun Report

← Older revision		Revision as of 07:00, 1 September 2025
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	[[File:Payroll-send-reports.png\|800px]]		[[File:Payroll-send-reports.png\|800px]]


	<div style="border-left: 4px solid orange; padding: 0.5em;">		<div style="border-left: 4px solid orange; padding: 0.5em;">

Cienna: /* Stage 2: Generate Payrun Report */

2025-09-01T07:00:06Z

Stage 2: Generate Payrun Report

← Older revision		Revision as of 07:00, 1 September 2025
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	* You can also email these reports by clicking '''Send Report''' and entering your email address		* You can also email these reports by clicking '''Send Report''' and entering your email address
	* Click '''Send'''.		* Click '''Send'''.


	[[File:Payroll-send-reports.png\|800px]]		[[File:Payroll-send-reports.png\|800px]]

Cienna: /* Viewing Payrun History, Status */

2025-09-01T06:58:07Z

Viewing Payrun History, Status

← Older revision		Revision as of 06:58, 1 September 2025
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	* Click '''Back''' (top right) or select '''Pay Runs''' (top left)		* Click '''Back''' (top right) or select '''Pay Runs''' (top left)

	Your Pay Runs homescreen will show you:
			Your Pay Runs homescreen will show you:

	* Any '''Draft''' or '''Completed''' payruns		* Any '''Draft''' or '''Completed''' payruns

Cienna: /* Processing Employee's Final Pay */

2025-09-01T06:57:22Z

Processing Employee's Final Pay

← Older revision		Revision as of 06:57, 1 September 2025
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	To effectively complete an employee's final payroll, you'll need to complete the following steps on the day you intend to process pays.		To effectively complete an employee's final payroll, you'll need to complete the following steps on the day you intend to process pays.

	* Log into Wageloch via <https://app.wageloch.com.au>		* Log into Wageloch via '''https://app.wageloch.com.au'''
	* Click '''Staff''' from the top menu		* Click '''Staff''' from the top menu
	* Click the '''employee's name''' to open their staff card		* Click the '''employee's name''' to open their staff card



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			[[File:Staff-card-terminate.png\|800px]]

	* Click '''Timesheets''' from the top menu		* Click '''Timesheets''' from the top menu
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	* Ensure that the employee you're terminating has coloured shift bars, indicating they will be paid for their final shifts.		* Ensure that the employee you're terminating has coloured shift bars, indicating they will be paid for their final shifts.
	* Click '''Pre-Submit''' to generate your summary report		* Click '''Pre-Submit''' to generate your summary report



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			[[File:Timesheet-check-export.png\|800px]]

	* When redirected to your payrun, click the terminated employee's name.		* When redirected to your payrun, click the terminated employee's name.
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	* Read the '''warning''' advising you're about to finalise the employee's pay.		* Read the '''warning''' advising you're about to finalise the employee's pay.
	* Click '''OK''' to acknowledge		* Click '''OK''' to acknowledge


	<div style="border-left: 4px solid orange; padding: 0.5em;">		<div style="border-left: 4px solid orange; padding: 0.5em;">
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	<div style="border-left: 8px red; padding: 0.5em;">		[[File:Staff-enable-finalpay.png\|800px]]
	<strong>IMPORTANT</strong> '''1/9/2025'''

			<div style="border-left: 8px solid red; padding: 0.5em;">
			<strong>IMPORTANT:</strong> '''1/9/2025'''
	Currently the leave accruals are not automatically adding into the payslips to pay out any entitlements like Annual Leave or Time Off In Lieu (TOIL).		Currently the leave accruals are not automatically adding into the payslips to pay out any entitlements like Annual Leave or Time Off In Lieu (TOIL).
	This will need to be manually completed until our developers resolve the issue.		This will need to be manually completed until our developers resolve the issue.
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	* Click '''Save''' to update the payslip		* Click '''Save''' to update the payslip
	* Click '''Close''' to return to the payrun.		* Click '''Close''' to return to the payrun.
			<br>
			[[File:Final-leave-pay.png\|800px]]
	</div>		</div>



	=Creating Unscheduled Payrun=		=Creating Unscheduled Payrun=

Cienna at 06:50, 1 September 2025

2025-09-01T06:50:25Z

← Older revision		Revision as of 06:50, 1 September 2025
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	[[File:Submit-ato.png\|800px]]		[[File:Submit-ato.png\|800px]]

			=Processing Employee's Final Pay=
			To effectively complete an employee's final payroll, you'll need to complete the following steps on the day you intend to process pays.

			* Log into Wageloch via <https://app.wageloch.com.au>
			* Click '''Staff''' from the top menu
			* Click the '''employee's name''' to open their staff card



			* When the staff card is open, click the '''Other''' category
			* Tick the '''Terminate On''' box
			* Pick the '''date''' the staff member will be ending their employment.
			* If desired, you can also select a '''Termination Reason'''
			* Click '''Done''' to save.



			* Click '''Timesheets''' from the top menu
			* Finalise your timesheet days as per normal process
			* Ensure that the employee you're terminating has coloured shift bars, indicating they will be paid for their final shifts.
			* Click '''Pre-Submit''' to generate your summary report



			* Check that the terminated employee has hours in your Pre-Submit summary report.
			* Check all other employees' well to ensure everyone will be paid correctly.
			* Click '''Submit''' when you're ready to process.
			** Click '''YES''' on the prompt advising you're about to send this to payroll
			** Click '''NO''' if you don't wish to proceed to go back and adjust your timesheet.
			* If you '''have access''' to Wageloch Payroll, you'll now be redirected to your '''Payrun.'''
			* If you '''do not have access''' to Wageloch Payroll, you'll be redirected to your Timesheets homescreen.



			* When redirected to your payrun, click the terminated employee's name.
			* You'll now be presented with their payslip
			* Tick the '''FINAL PAY''' box, top right.
			* Read the '''warning''' advising you're about to finalise the employee's pay.
			* Click '''OK''' to acknowledge

			<div style="border-left: 4px solid orange; padding: 0.5em;">
			<strong>TIP:</strong> If you have clicked the FINAL PAY box before you meant to, or in error, you can click OK on the warning and untick the box.
			</div>


			<div style="border-left: 8px red; padding: 0.5em;">
			<strong>IMPORTANT</strong> '''1/9/2025'''
			Currently the leave accruals are not automatically adding into the payslips to pay out any entitlements like Annual Leave or Time Off In Lieu (TOIL).
			This will need to be manually completed until our developers resolve the issue.

			* When you have ticked '''FINAL PAY''' and acknowledged the warning, take note of any '''leave accrual values''' at the bottom of the payslip.
			* At the top of the slip where '''Pay Item, Hours, Rate''' and '''Wages''' display, click '''Add Leave'''
			* Select the '''leave type''' to pay out
			* Enter the '''total hours''' in the '''Amount''' field.
			* Click '''Done''' to save your changes.
			* Click '''Save''' to update the payslip
			* Click '''Close''' to return to the payrun.
			</div>



	=Creating Unscheduled Payrun=		=Creating Unscheduled Payrun=

Cienna: /* Final Stage: Sent to ATO */

2025-09-01T06:41:21Z

Final Stage: Sent to ATO

← Older revision		Revision as of 06:41, 1 September 2025
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	[[File:Send-superstream.png\|800px]]		[[File:Send-superstream.png\|800px]]

	=Final Stage: Sent to ATO=		==Final Stage: Sent to ATO==
	To finish your payrun and report earning and tax to the ATO:		To finish your payrun and report earning and tax to the ATO:

Cienna: /* Stage 5: Generate Super ABA File */

2025-09-01T06:41:15Z

Stage 5: Generate Super ABA File

← Older revision		Revision as of 06:41, 1 September 2025
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	[[File:Email-payslips.png\|800px]]		[[File:Email-payslips.png\|800px]]

	=Stage 5: Generate Super ABA File=		==Stage 5: Generate Super ABA File==
	To generate your '''Superannuation ABA''' file for this '''single''' pay run:		To generate your '''Superannuation ABA''' file for this '''single''' pay run: