Completing Timesheets - Revision history

Cienna: /* Finalising your Timesheet */

2025-12-09T05:02:44Z

Finalising your Timesheet

← Older revision		Revision as of 05:02, 9 December 2025
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	* Check that all timesheet days and departments have been checked correctly prior to clicking Pre-Submit again.		* Check that all timesheet days and departments have been checked correctly prior to clicking Pre-Submit again.
	* This will generate a Timesheet Summary for the entire pay period and each staff member.
	~~<br>~~
	~~[[File:1.4 View Timesheet Summary.png\|Check your summary carefully!]]<br>~~

			===Submitting Timesheet===
			* Clicking Pre-Submit after your timesheet days are finalized will generate a Timesheet Summary for the entire pay period and each staff member.
	* You can check all staff hours at once, ensuring that this is breaking down into the right pay categories.		* You can check all staff hours at once, ensuring that this is breaking down into the right pay categories.
	* Once you are ~~happy with~~ the ~~changes~~, ~~you can~~ click Submit in the top right.		* Once you are satisfied the hours and breakdown is correct, click '''Submit''' in the top right.
	* This will either send to your payroll system directly for processing, or to your payroll provider for export.		* This will either send to your payroll system directly for processing, or to your payroll provider for export.

	----		----

Cienna: /* Interpreting your Timesheet */

2023-09-15T05:21:18Z

Interpreting your Timesheet

← Older revision		Revision as of 05:21, 15 September 2023
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	<br>		<br>

	~~<b>~~[[Main Page \| ~~< Back~~]]~~</b>~~		[[File:Back-button-new.png\|link=Creating Rosters]] [[File:Home-button-new.png\|link=Main Page]] [[File:Next-button-new.png\|link=Wageloch Mobile App]]

Cienna: /* Advanced Timesheets */

2023-09-08T07:56:26Z

Advanced Timesheets

← Older revision		Revision as of 07:56, 8 September 2023
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	==Advanced Timesheets==		==Advanced Timesheets==
	[[File:Timesheet-by-dept-new.png\|link=Timesheets by Department]] [[File:Time-by-emp-new.png\|link=Timesheets by Employee]] [[File:~~Viewtimecalcs~~.png~~\|250px~~\|link=Using View Timesheet Calculations]] [[File:Add-manual-times-new.png\|link=Adding_Manual_Clock_Times]]		[[File:Timesheet-by-dept-new.png\|link=Timesheets by Department]] [[File:Time-by-emp-new.png\|link=Timesheets by Employee]] [[File:Using-new-calcs-new.png\|link=Using View Timesheet Calculations]] [[File:Add-manual-times-new.png\|link=Adding_Manual_Clock_Times]]
	<br><br>		<br><br>

Cienna: /* Advanced Timesheets */

2023-09-08T07:56:08Z

Advanced Timesheets

← Older revision		Revision as of 07:56, 8 September 2023
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	==Advanced Timesheets==		==Advanced Timesheets==
	[[File:~~Timebydept (1)~~.png ~~\|250px~~\|link=Timesheets by Department]] [[File:~~Timebyemp~~.png~~\|250px~~\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]] [[File:~~Wiki_button23~~.png~~\|250px~~\|link=Adding_Manual_Clock_Times]]		[[File:Timesheet-by-dept-new.png\|link=Timesheets by Department]] [[File:Time-by-emp-new.png\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]] [[File:Add-manual-times-new.png\|link=Adding_Manual_Clock_Times]]
	<br><br>		<br><br>

Cienna: /* Advanced Timesheets */

2023-09-08T03:30:21Z

Advanced Timesheets

← Older revision		Revision as of 03:30, 8 September 2023
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	==Advanced Timesheets==		==Advanced Timesheets==
	[[File:Timebydept (1).png \|250px\|link=Timesheets by Department]] [[File:Timebyemp.png\|250px\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]]		[[File:Timebydept (1).png \|250px\|link=Timesheets by Department]] [[File:Timebyemp.png\|250px\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]] [[File:Wiki_button23.png\|250px\|link=Adding_Manual_Clock_Times]]
	<br><br>		<br><br>

Cienna: /* Finalising Timesheets by Roster */

2023-07-21T02:35:33Z

Finalising Timesheets by Roster

Cienna: /* Interpreting your Timesheet */

2023-07-21T02:25:29Z

Interpreting your Timesheet

← Older revision		Revision as of 02:25, 21 July 2023
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	[[File:1.1 Show Coloured Bar.png\|Coloured bar = money]]<br>		[[File:1.1 Show Coloured Bar.png\|Coloured bar = money]]<br>
	* You should also see vertical green and red bars at the beginning and end of the shift, indicating the times your employees have clocked in and out for their shift.<br>		* You should also see vertical green and red bars at the beginning and end of the shift, indicating the times your employees have clocked in and out for their shift.<br>
	[[File:1.1 Show Green and Red Lines.png\|Have staff clocked in/out?]]<br>		[[File:1.1 Show Green and Red Lines.png\|Have staff clocked in/out?]]
			<br>

	----		----

Cienna at 02:25, 21 July 2023

2023-07-21T02:25:16Z

← Older revision		Revision as of 02:25, 21 July 2023
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	Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.		Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.

			==Advanced Timesheets==
			[[File:Timebydept (1).png \|250px\|link=Timesheets by Department]] [[File:Timebyemp.png\|250px\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]]
			<br><br>

	==Finalising Timesheets by Roster==		==Finalising Timesheets by Roster==
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	<br>		<br>
	<br>		<br>
	~~==Advanced Timesheets==~~
	~~[[File:Timebydept (1).png \|250px\|link=Timesheets by Department]] [[File:Timebyemp.png\|250px\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]]~~
	~~<br><br>~~
	<b>[[Main Page \| < Back]]</b>		<b>[[Main Page \| < Back]]</b>

Cienna at 06:12, 12 May 2023

2023-05-12T06:12:58Z

← Older revision		Revision as of 06:12, 12 May 2023
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	Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.		Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.

	~~[[File:Adv-time.png\|250px\|link=Advanced Timesheets]]~~

	==Finalising Timesheets by Roster==		==Finalising Timesheets by Roster==
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	<br>		<br>
	<br>		<br>
	<br>		==Advanced Timesheets==
			[[File:Timebydept (1).png \|250px\|link=Timesheets by Department]] [[File:Timebyemp.png\|250px\|link=Timesheets by Employee]] [[File:Viewtimecalcs.png\|250px\|link=Using View Timesheet Calculations]]
			<br><br>
	<b>[[Main Page \| < Back]]</b>		<b>[[Main Page \| < Back]]</b>

Cienna at 04:05, 11 May 2023

2023-05-11T04:05:53Z

← Older revision		Revision as of 04:05, 11 May 2023
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	Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.		Should you have any questions, concerns or simply need a bit of guidance, please contact the <b>[https://wageloch.com.au/contact Wageloch Helpdesk]</b>.

			[[File:Adv-time.png\|250px\|link=Advanced Timesheets]]

	==Finalising Timesheets by Roster==		==Finalising Timesheets by Roster==

← Older revision		Revision as of 02:35, 21 July 2023
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	* Select the day you wish to finalize.		* Select the day you wish to finalize.
	* Next to staff names, you’ll see coloured bars and black bars if rosters are being used		* Next to staff names, you’ll see coloured bars and black bars if rosters are being used
	* The black bar is the rostered shift, your shift prediction.~~<Br>~~		* The black bar is the rostered shift, your shift prediction.
	~~[[File:1.1 Show Black Bar.png\|Black bar will show if there's a roster]]<Br>~~

	* The coloured bar is the actual shift, which can be modified to reflect what actually happened that day and is what will pay staff.<br>		<Br>
	[[File:1.1 Show Coloured Bar.png\|Coloured bar = money]]<br>		[[File:1.1 Show Black Bar.png\|Black bar will show if there's a roster]]
	* You should also see vertical green and red bars at the beginning and end of the shift, indicating the times your employees have clocked in and out for their shift.<br>		<Br>

			* The coloured bar is the actual shift, which can be modified to reflect what actually happened that day and is what will pay staff.
			<br>
			[[File:1.1 Show Coloured Bar.png\|Coloured bar = money]]
			<br>
			* You should also see vertical green and red bars at the beginning and end of the shift, indicating the times your employees have clocked in and out for their shift.
			<br>
	[[File:1.1 Show Green and Red Lines.png\|Have staff clocked in/out?]]		[[File:1.1 Show Green and Red Lines.png\|Have staff clocked in/out?]]
	<br>		<br>
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	* If a permanent staff member has called in sick for a shift, you need to ensure they are assigned SICK or PERSONAL LEAVE.		* If a permanent staff member has called in sick for a shift, you need to ensure they are assigned SICK or PERSONAL LEAVE.
	* Right-click on the shift, and assign PERSONAL LEAVE<br>		* Right-click on the shift, and assign PERSONAL LEAVE<br>


	[[File:1.3 Assign Personal Leave.png\|Allocate sick leave for a full day]]<br>		[[File:1.3 Assign Personal Leave.png\|Allocate sick leave for a full day]]<br>

	* You can also assign other leave types such as ANNUAL LEAVE or others depending on your award.<br>		* You can also assign other leave types such as ANNUAL LEAVE or others depending on your award.
	[[File:1.3 Assign Other Leave Types.png\|Assign other leave types]]<br>		<br>
			[[File:1.3 Assign Other Leave Types.png\|Assign other leave types]]
			<br>
	* If this staff member has left partway through their shift, you will need to edit their normal shift and add in SICK LEAVE.		* If this staff member has left partway through their shift, you will need to edit their normal shift and add in SICK LEAVE.
	* Note where their clock out time is, i.e. 1130AM and fill this shift with an ordinary shift (left-click and drag).		* Note where their clock out time is, i.e. 1130AM and fill this shift with an ordinary shift (left-click and drag).
	* Left-click and add in an additional shift to match the rostered bar.<br>		* Left-click and add in an additional shift to match the rostered bar.
			<br>
	[[File:1.3 Left Click and Additional Shift.png\|Create an extra shift]]<br>		[[File:1.3 Left Click and Additional Shift.png\|Create an extra shift]]<br>
	* Right-click on the additional shift and the latter part of the shift to assign PERSONAL LEAVE.<br>
	[[File:1.3 Right Click and Personal Leave.png\|Allocate the leave type needed]]<br>		* Right-click on the additional shift and the latter part of the shift to assign PERSONAL LEAVE.
			<br>
			[[File:1.3 Right Click and Personal Leave.png\|Allocate the leave type needed]]
			<br>
	* This will pay ordinary rates for the first part of the shift, then from their sick leave for the rest.		* This will pay ordinary rates for the first part of the shift, then from their sick leave for the rest.
	* If they are a casual employee, right-click on the shift and Clear, as they will not get paid.<br>		* If they are a casual employee, right-click on the shift and Clear, as they will not get paid.
	[[File:1.3 Right Click and Clear.png\|No colored bars = no money]]<br>		<br>
			[[File:1.3 Right Click and Clear.png\|No colored bars = no money]]
			<br>
	----		----
	===Finalising your Timesheet===		===Finalising your Timesheet===
	* Once you have adjusted and checked that all the hours are correct, click <b>Finalise</b> in the top right corner.<br>		* Once you have adjusted and checked that all the hours are correct, click <b>Finalise</b> in the top right corner.
			<br>
	[[File:1.4 Click Finalise.png\|400px\|Finalise to lock day]]<br>		[[File:1.4 Click Finalise.png\|400px\|Finalise to lock day]]<br>

	* This will lock the day from any changes and generates a green tick next to the date to indicate the day is complete.<br>		* This will lock the day from any changes and generates a green tick next to the date to indicate the day is complete.
			<br>
	[[File:1.4 Green Tick.png\|Green tick indicates finalised day]]<br>		[[File:1.4 Green Tick.png\|Green tick indicates finalised day]]<br>


	* You can Unfinalise the day to unlock the timesheet and make changes if required.<br>		* You can Unfinalise the day to unlock the timesheet and make changes if required.
			<br>
	[[File:1.4 Un-finalise Day.png\|400px\|Unfinalise to unlock day]]<br>		[[File:1.4 Un-finalise Day.png\|400px\|Unfinalise to unlock day]]<br>

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	** On Tuesday finalise Monday, on Wednesday finalise Tuesday, etc.		** On Tuesday finalise Monday, on Wednesday finalise Tuesday, etc.
	** On Wednesday finalise Monday and Tuesday, Friday finalise Wednesday and Thursday, etc.		** On Wednesday finalise Monday and Tuesday, Friday finalise Wednesday and Thursday, etc.
	* Once all of your days have been checked and finalised with green ticks, click Pre-Submit in the lower right.<br>		* Once all of your days have been checked and finalised with green ticks, click Pre-Submit in the lower right.
			<br>
	[[File:1.4 Click Pre-submit.png\|400px\|Pre-Submit to generate summary]]<br>		[[File:1.4 Click Pre-submit.png\|400px\|Pre-Submit to generate summary]]<br>

	* If you receive a prompt stating that some departments or days have not been finalised, <b>do not proceed</b>.		* If you receive a prompt stating that some departments or days have not been finalised, <b>do not proceed
			</b>.
	[[File:1.4 Confirm Days.png\|Missed days? Click No.]]<br><br>		[[File:1.4 Confirm Days.png\|Missed days? Click No.]]<br><br>

	[[File:1.4 Un-Finalised Days (2.3).png\|Orange ? indicate unfinished days]]<br>		[[File:1.4 Un-Finalised Days (2.3).png\|Orange ? indicate unfinished days]]<br>

	* Check that all timesheet days and departments have been checked correctly prior to clicking Pre-Submit again.		* Check that all timesheet days and departments have been checked correctly prior to clicking Pre-Submit again.
	* This will generate a Timesheet Summary for the entire pay period and each staff member.<br>		* This will generate a Timesheet Summary for the entire pay period and each staff member.
			<br>
	[[File:1.4 View Timesheet Summary.png\|Check your summary carefully!]]<br>		[[File:1.4 View Timesheet Summary.png\|Check your summary carefully!]]<br>

	* You can check all staff hours at once, ensuring that this is breaking down into the right pay categories.		* You can check all staff hours at once, ensuring that this is breaking down into the right pay categories.
	* Once you are happy with the changes, you can click Submit in the top right.		* Once you are happy with the changes, you can click Submit in the top right.